Efficiency is always a priority when it comes to hiring. That’s why many employers use Applicant Tracking Systems (ATS) to capture applicant information. But then comes a speed bump: you now must transfer all the data from the ATS to your screening provider’s database to submit your background check orders. Wouldn’t it be nice if you only had to enter that information once?
Well, thanks to ATS integrations, you can.
As they are a technical endeavor, integrations can seem intimidating, but they don’t have to be. Russ Blitz, Vice President of Sales, and Tris Chapman, Director of Corporate Solutions at Employment Screening Solutions (ESS), a leading Consumer Reporting Agency (CRA) that specializes in providing compliant consumer reports in accordance with the guidelines set by the Fair Credit Reporting Act (FCRA), have successfully implemented hundreds of integrations for clients.
Russ and Tris answer some frequently asked questions to show how beneficial and uncomplicated integrations can be.
What exactly is an integration?
Simply put, integration is the process of connecting two systems; in this case, an ATS and background screening provider, to make the hiring process easier for both candidates and employers.
What are the benefits of integrating my ATS with my background screening provider?
Integrated systems not only save time, but they also enhance compliance and accuracy in the application process while improving the candidate experience. Click here to read more in-depth benefits.
How often do I need to perform updates to my integration?
There are no updates that will impact your day-to-day operation within the system. While some back-end updates may be required, they take place during non-business hours which means no interruption to service.
Isn’t integrating systems a lengthy process?
Integrating your systems does not have to be a drawn-out process. With preparation, responsiveness, and an open mind, ATS integration can be quick, as previously discussed on the ESS blog. Some integrations can be facilitated in as little as 30 days (or less)!
What if I switch ATS providers – do I need to go through the integration process again?
You will need to repeat the integration process if you switch providers, but the project will be as simple and seamless as before.
What if I switch providers that you don’t currently have as an established integration?
Integrations are possible with almost any ATS platform. If you do switch providers, it is at the discretion of the platform if systems can be connected.
Do integrated systems allow me to place any screening order, i.e., drug, background, verifications?
Yes, the background screening provider’s system will communicate with the ATS with the exact information needed. The beauty of having an integrated system is that it will automatically assign the screening services required based on the position. So, if one position requires a Motor Vehicle Report, then the ATS will require the applicant to include their Driver’s License number on the consent form. Integrated systems help in collecting all the data needed to complete the background checks while not asking applicants for unnecessary information.
Am I able to place orders while the integration is being built, or do I have to suspend my hiring and screening processes?
You absolutely can – your operations will continue as usual until the integration is complete.
Does an integrated system only benefit me as the employer?
The integrated system helps not only the company but also the applicant. One of the best things is that data entry by the hiring team is no longer necessary, allowing the human resources department to concentrate on other functions. The applicant receives all the Disclosures and Authorizations to sign electronically – the company has the peace of mind knowing that the applicant has received all the correct forms for the applicant to sign. The system also increases application speed, resulting in a better applicant experience.
ESS currently integrates with more than 40 ATS and partner platforms. We provide an array of smart solutions and accommodate both turn-key or custom integrations for any size business, many of which are completed in 30 days or less. For additional information, contact one of our experts at solutions@es2.com.