Managing healthcare science programs for a university or college can be a complicated process. With a diversity of documents to monitor for your students, it is easy for items to get lost in the shuffle. From misunderstood information to complicated immunization schedules, student records may not always match requirements. How certain are you that all your students are staying compliant in their clinical qualifications? Implementing a Compliance Tracking Software (CTS) facilitated by a Consumer Reporting Agency (CRA) is a step towards gaining efficiencies. With their vast knowledge of the federal and state laws and regulations, CRAs can assist in navigating the standards for healthcare student compliance tracking.
With a CRA partner, as program administrator, you would not have to carry sole responsibility for student information. Let’s look at four compliance checks a CRA can review and manage for healthcare science programs to ease the stress on facilitators and staff.
1. Contractual Agreements
Every clinical site has different requirements that are set up by the medical facility. While one student in the program may need a specific group of immunizations, another may require an entirely different set of credentials. The contracts between programs and hospitals can be complicated and unmet qualifications can halt or prevent student participation.
2. Immunization Schedules
Ensuring that the students have the right vaccinations is key to their clinical trial involvement. Immunizations schedules vary based on the vaccine, and the timelines are specific. Hepatitis B and the two-step Tuberculosis are two immunizations that have a higher rate of mistakes in adhering to the correct schedule. Understanding the differences can be an intimidating task, yet it is critical, especially when doing so for a large group of students.
3. Pre-program Screening Solutions
It’s vital to background screen and drug test students before they begin working at their clinical placement site. Nearly every site will require it as part of the pre-employment process. Without passing a background check and drug test, the students won’t be permitted to participate at the site.
4. Clinical Document Review
When it comes to analyzing medical documents, it’s crucial to have people who understand the material reviewing the information. Items can go unnoticed if an untrained eye is verifying all credentials, licenses, and immunizations. Ensuring that clinical documents are valid is important to protect the health of both the students and patients.
The best way to avoid these common compliance missteps is to work with a team of experts trained in credentialing, background screening, and drug testing. Download our white paper to learn how ESSentials Compliance Tracking can help you manage your program. To get started with your customized healthcare student compliance tracking and screening solutions, contact one of our experts at solutions@es2.com.
